International Tobacco Control Grants

This is a brief outline of a few items in our standard grant agreement. This is not legally binding language and is intended only for clarification. For detailed information, please consult your grant agreement.

Use of Grant Funds

• Grant funds can not be used to support or oppose any candidates for political office and must be used in accordance with the laws of a grantee’s country with regards to lobbying.
• Funds must be used according to the agreed upon project budget. Any significant changes to the budget must be pre-approved by CTFK.
• Funds may be used to make payments to third parties but must be in accordance with the project budget. Any payments greater than $10,000.00 (USD) to a third party must be pre-approved by CTFK. It is the grantees’ responsibility to ensure that funds are not used to promote violence or terrorist activity or related training. These efforts by the grantee shall include but are not limited to taking all reasonable steps necessary to ensure that none of the grant funds are paid to any person or organization identified on the terrorist-related lists distributed by the U.S. Government. Find this list on the U.S. Treasury Department Web site.

Publicity Relating to Grant

• CTFK may use any photos, information or materials related to the grant, including grantee’s name, logo and trademarks.
• CTFK has the right to use any media developed by the grantee under the grant.

Notification and Reporting Requirements

• Grantee must immediately notify CTFK if there is any change to the project or project activities.
• Grantees are responsible for periodic reporting, both narrative and financial, to CTFK.

Record-Keeping, Audits and Inspections

• Grantees must keep adequate financial records related to the grant and make these documents available to CTFK at any time.
• Termination of the Grant Agreement: CTFK may terminate the grant at any time.

No Tobacco Industry Relationships

• Grantees, and any third party contractors or organizations, may not receive any payments or any other support from any tobacco product manufacturer or wholesaler (including parent, affiliate or subsidiary organization). To do so will immediately void the grant.

Here are answers to questions about the application process for tobacco-control grants.

Where should I submit forms and documents?

Forms and documents can be sent via e-mail to grants@tobaccofreekids.org.

When are the Interim and Final Reports due?

You can find the due date for your Interim Report on the first page of your grant agreement. In general, it is due halfway through your grant period.

The Final Report is due within 30 days of the end of your grant period.

What is Grant Negotiation?

Once the Campaign for Tobacco-Free Kids (CTFK) has made a preliminary decision to fund your project proposal, your award is subject to a negotiation process. This negotiation is conducted by representatives of CTFK either via e-mail or through an in-person visit to your organization. To maximize the effectiveness and outcome of your project, we will work with you to develop a mutually acceptable project plan and budget.

How long does it take to do the Grant Negotiation?

If the grant negotiation process is conducted in-person, it will last approximately two days. It is an opportunity for TFK representatives to meet members of the project team and learn more about your organization.

Will I receive any information prior to the Grant Negotiation?

Before any site visit or e-mail exchange, you will receive a detailed analysis of your project proposal with recommendations to increase its potential effectiveness.

Why do applicants need to fill out an Organizational Form?

TFK is required by the U.S. government to conduct terrorist screenings of all organizations that receive funding. The Organizational Form includes all of the information we need to conduct the background screening.

What is the Bloomberg Initiative to Reduce Tobacco Use?

The Bloomberg Initiative to Reduce Tobacco Use, funded by philanthropist and former New York City mayor Michael R. Bloomberg, is a $125 million initiative to combat tobacco use in low- and middle-income countries, where more than two-thirds of the world's smokers live.

Find materials and information to support your Campaign for Tobacco-Free Kids grant under the Bloomberg Initiative to Reduce Tobacco Use.

INTERIM AND FINAL REPORTS

Interim narrative and financial reports are due regularly throughout your grant. Final narrative and financial reports are due 30 days after the conclusion of your project. Please consult page one of your grant agreement for the exact due date(s).

• Interim/Final Narrative Report (Word Document): English
• Example Narrative Report (PDF): English
• Interim/Final Financial Report: Please contact the Grants Administrator (grants@tobaccofreekids.org) to obtain a copy of your project's interim financial report template.
• In addition, you are required to submit your organization's most recent audited financial statement.

OTHER DOCUMENTS

• Organization Form: Word document | PDF
  This form is required for any grantee organization. Under U.S. law, CTFK is required to screen all grantees against known terrorist lists. Should any information on this form change during the course of a grant, grantees are required to re-submit with the update information.