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Accounting Assistant

Jan 10, 2022


SUMMARY DESCRIPTION 

The Accounting Assistant will assist the Finance and Administration Department with basic accounting and business related functions to ensure clear, accurate and timely financial oversight and reporting and smooth operational functions.  While the general duties are listed below, they are not limited.  This position will assist in performing a wide range of daily processing and financial functions.  This position is based in Washington, D.C. and reports to the Senior Accountant. Currently, all staff are working remotely with reentry to the DC office expected after March 1, 2022. Staff will work under a Hybrid work model of three days in the office and two days working remotely. 

PRIMARY DUTIES 

  • Accounts Payable (AP): Assist with full life cycle of AP which includes: data entry of invoices, processing ACH, checks, and wires, handling of vendor inquires, and follow-up on outstanding invoices;
  • Maintaining of vendor files; 
  • Assist with daily general ledger recording, intercompany transactions, and monthly reconciliations; 
  • Reviews and processes of 1099’s;
  • Assist with annual audit and 990 preparations;
  • Provide timely research and write simple correspondences;
  • Process employee expense reports through Concur Expense System. Then enter into general ledger;
  • AR and Cash receipts processing and posting;
  • Cross-train in all accounting functions including: AP, AR, AMEX and HSBC processing, reconciliation, and entry, and other general accounting administrative tasks;
  • Generate ad-hoc accounting reports;
  • Serve as back-up for accounting clerk and;
  • Other duties as assigned by the Staff Accountant or VP Finance and Administration.

REQUIRED SKILLS AND QUALIFICATIONS:

  • BA degree in accounting or similar discipline with at least 3 years’ practical experience;
  • Knowledge of Generally Accepted Accounting Principles (GAAP);
  • Prior non-profit experience preferred;
  • Effective accounting and organizational skills;
  • Proficiency with entire Microsoft Office 365, advanced Excel skills preferred;
  • Experience with Raisers Edge, and SAP Concur Expense Management System preferred;
  • Strong proficiency with Microsoft Great Plains, particularly accounts payable and general ledger modules. Microsoft Dynamics 365 Business Central a plus;
  • Impeccable attention to detail including accuracy and precision;
  • Ability to demonstrate analytical thinking, problem solving, creative solutions development;
  • Ability to prioritize and multi-task in a fast-paced environment;
  • Ability to perform work with guided direction and prioritize job duties appropriately;
  • Ability to remain pleasant and professional demeanor in working with staff and vendors;
  • Ability to maintain full confidentiality; 
  • Excellent research, analysis, and problem-solving skills and;
  • Exercises sound judgment and initiative for accomplishing requirements of the job.

PROOF OF VACCINATION:

The Campaign for Tobacco-Free Kids (CTFK) values the safety of our employees, and our visitors. In support of these values, if you are selected for this position, you must be fully-vaccinated against COVID-19. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with CTFK.

TO APPLY

To apply for this position, please email a cover letter, including salary requirement, and attach your resume to: jobs@tobaccofreekids.org.   Please reference the position code:   AA/02 in the subject line of your email. No Phone calls please.   Resumes will be accepted until the position is filled. 

The Campaign for Tobacco-Free Kids is an Equal Opportunity Employer and welcomes applications from individuals who will contribute to its diversity. 

 EOE/AA/M/F/Vet./Disab.

The Campaign for Tobacco-Free Kids is a leader in the fight to reduce tobacco use in the United States and around the world. By changing public attitudes and public policies on tobacco, the Campaign works to prevent kids from smoking, help smokers quit and protect everyone from secondhand smoke. A non-profit organization established in 1996, the Campaign works with more than 130 organizational partners, including public health, medical, education, civic, corporate, youth and religious organizations. The Campaign does not accept any government or tobacco industry funding.