Program Associate, Advocacy
This position provides program assistance to the Federal, State, and Youth Advocacy programs. Additionally, this position is responsible for related administrative support.
- Track FDA requests for comments, proposed and final rules, meetings of the Tobacco Products Scientific Advisory Committee and subcommittees, etc. in the Federal Register and prepare summaries for the Advocacy Team.
- Submit comments to the FDA or other Federal agencies relating to FDA regulation of tobacco products.
- Monitor comments from other organizations on the Tobacco Control Act.
- Conduct research on various topics related to tobacco bills and other legislative issues, as requested by Advocacy Team.
- Assist with congressional communications, including:
- Coordinating letters to the Hill, including proofing, editing, merging, formatting, sending through Congress Plus, and follow up.
- Maintain the Congress Plus legislative database, including:
- Adding all legislative correspondence and vote results.
- Creating Member specific reports upon request.
- Coordinate meetings including, but not limited to, the Quarterly Partners Meeting.
- Help manage the state assistance budget. This includes reviewing invoices and grant applications and ensuring their approval and payment.
- Manage the preparation of the annual State Report. This includes working with the research team and Regional Advocacy Directors to conduct research, compile and organize data, develop materials; and working with the communications and web teams to publicize the report.
- Manage financial functions for the Youth Advocacy program to include the budget, invoices, contracts and check requests.
- Respond to inquiries on youth advocacy issues, compile materials, and complete mailings.
- Manage and update databases of youth advocates and group lists.
- Help manage Youth Advocacy of the Year Awards (YAYA) nominations and the selection process.
- Help manage Youth Advocacy Mini Grants and Events in a box application process
- Help staff special events including Kick Butts Day, Youth Advocates of the Year Awards Gala, Hill Visits, Youth Symposium, and National Conference on Tobacco or Health (NCTOH
- Assist with travel arrangements for youth advocacy staff.
- Assist with travel arrangements for youth and their families.
- Serve as alternate point of contact for youth and their parents.
- Assist in the development of presentations, reports, and other materials used in outreach, policy advocacy and accountability efforts.
- Respond to inquiries about the Campaign’s work from staff, partners, and youth.
- Organize and update online and offline files.
- Perform other duties as directed by Constituency Relations and Advocacy Departments.
- Excellent writing and editing skills; ability to prepare brief summaries of legislation and regulations.
- Experience in conducting basic research on legislative & regulatory issues.
- Ability to track multiple projects simultaneously and to juggle competing priorities.
- Knowledge of and proficiency with a variety of computer software applications including Microsoft Word, Excel, PowerPoint, and Outlook.
- Demonstrated attention to detail.
- Interest or commitment to the issue of tobacco control.
- Ability to interact and communicate with individuals at all levels of the organization, both written and orally.
- Ability to take initiative and work independently with only general supervision.
- Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple projects and deadlines.
- Bachelor’s degree.
- Two (2) years program support or related experience.
The Campaign for Tobacco-Free Kids is an Equal Opportunity Employer and welcomes applications from individuals who will contribute to its diversity.
The Campaign for Tobacco-Free Kids is a leader in the fight to reduce tobacco use in the United States and around the world. By changing public attitudes and public policies on tobacco, the Campaign works to prevent kids from smoking, help smokers quit and protect everyone from secondhand smoke. A non-profit organization established in 1996, the Campaign works with more than 130 organizational partners, including public health, medical, education, civic, corporate, youth and religious organizations. The Campaign does not accept any government or tobacco industry funding.