Associate Director International Grants Unit
The Associate Director is responsible for the supervision and development of overall financial processes, systems and procedures of the International Grants Unit. S/he will supervise and train the: Grants Finance Compliance Officers, Grants Administrator, and Grants Assistant. The Associate Director reports to the Vice-President, Global Operations and works to support the overall work of the Grants Unit and international operations.
In addition to these oversight functions, the Associate Director will also serve as a Grants Finance Compliance Officer (FCO) for her/his respective portfolio within the Grants Unit. As an FCO, s/he will proactively support international grantees in establishing financial best practices to ensure timely and accurate reporting to the Campaign for Tobacco-Free Kids’ (CTFK) International Grants Program and to provide data for use in internal and external financial reporting. The FCO, as a member of the International Grants Unit, will participate in international grant negotiations, monitor grantee financial practices and spending, and ensure compliance with CTFK financial guidelines. The FCO will serve as the main point of contact for international grantees’ financial matters.
Oversee the Financial Processes of the Grants Unit
- Supervise the Grants Finance Compliance Officers, the Grants Administrator and Grants Assistant.
- Coordinate Grants Unit Administration and Operations with the Grants Administrators and Officers.
- Assist with the preparation and tracking of the overall International budget, as may be periodically requested by the Vice President, International Operations or Vice President, Finance and Administration.
- Promote the efficient and effective use of Campaign resources in accordance with internal and donor policies and guidelines, and contribute to continuous improvement in organizational performance.
- Work to ensure that grantees appropriately administer and expend their grant funds to meet their project goals and objectives.
- Serves as financial management officer regarding: tracking, monitoring, and use of grant funds; internal control systems; financial policies; and sound fiscal management practices.
- Review and confirm grantees’ proposed budgets and ensure that budget elements are in line with local standards.
- Ensure program compliance, provides technical assistance, identifies options, and makes recommendations on grant preparation and implementation through site visits, workshops, training, and other management assistance services.
- Oversee preparation and issuance of grant awards by certifying compliance with all financial management, legal, regulatory and policy requirements, and that award amounts are accurate and appropriate.
- Manage the fiscal closeout review of completed grants and makes appropriate adjustments or disallowances.
- Travel internationally as necessary; approximately 20% time.
- Provide support, as needed, in the preparation of donor reports.
- Perform other duties as directed by the Vice-President, Global Operations.
- 10 years’ experience in international grant-making organization.
- 8 years experience supervising staff of 3 or more employees.
- Proven capacity to design and deliver a range of technical assistance and training to build capacity of staff and grantees in international grants management.
- Demonstrated ability to formulate and implement financial policies and procedures to strengthen international grantees’ internal controls and accounting systems.
- Ability to work in a fast-paced, team-oriented environment while juggling projects and deadlines.
- Superior problem solving and communication skills.
- Excellent command of written and spoken English; proficiency in a second language desired.
- Demonstrated attention to detail.
- Ability to travel internationally.
- Interest in public health issues and advocacy strategies.
- Master’s degree in a related field.
- Knowledge of and proficiency with technology and a variety of computer software applications including accounting software, Microsoft Word, Excel, Access, PowerPoint and Outlook. Grants database experience preferred.
The Campaign for Tobacco-Free Kids is an Equal Opportunity Employer and welcomes applications from individuals who will contribute to its diversity.
The Campaign for Tobacco-Free Kids is a leader in the fight to reduce tobacco use in the United States and around the world. By changing public attitudes and public policies on tobacco, the Campaign works to prevent kids from smoking, help smokers quit and protect everyone from secondhand smoke. A non-profit organization established in 1996, the Campaign works with more than 130 organizational partners, including public health, medical, education, civic, corporate, youth and religious organizations. The Campaign does not accept any government or tobacco industry funding.